Cleaning service for a modern business
What is the secret to more efficient offices?
Did you know that inadequate cleaning quality can reduce your team’s productivity by up to 15%?
Discover how businesses in the city centre and Ülemiste have organised their cleaning troubles with a solution that understands their specific needs.
How can you ensure office cleanliness without compromising security and confidentiality?
What are the specific cleaning requirements for technology companies and how can they be properly met?
How can you reduce the time spent by your office administrator coordinating cleaning services?
Cleaning problems waste valuable time
Jüri, the manager of an IT consultancy firm in Ülemiste City, discovered from his office manager’s history that it took an average of 15 hours each week to resolve problems with the cleaning service. These hours were extremely valuable resources that could have been used for strategic tasks.
“Those 15 hours a week are actually about 60 hours a month that we could have used for strategic advice to clients or for developing new solutions,” said Jüri. “With Ülemiste City’s rapid growth rate, we can’t afford to waste resources on cleaning problems. We weren’t even aware of how much valuable time we spend on a daily basis on what should be an invisible and seamless service,” added Jüri.. “Today, our office is always presentable and our work more efficient than ever.”
Why isn't a normal cleaning service enough for an IT office?
Poor indoor climate can reduce office workers’ productivity by up to 15%! This impact is particularly felt in knowledge-intensive sectors where labour costs are a major cost item.
Quality office cleaning has an impact on many areas:
- Workers’ health: properly cleaned premises reduce sick days by up to 20%
- Asset preservation: regularly maintained flooring lasts up to 40% longer
- Technique efficiency: properly cleaned electronic equipment works more efficiently
In addition, the security of confidential material in offices must be taken into account. Jüri recalls:“One day I found a cleaner in our document storage room, sorting papers for ‘tidying’.”
Components of an IT-specific cleaning service
Regular maintenance includes
- Daily maintenance of floors
- Cleaning furniture and work surfaces
- Emptying bins
- Refurbishment of sanitary facilities
- Cleaning of kitchen and recreation areas
Services for premises with special needs
IT offices are particularly important:
- Anti-static cleaning of server rooms
- Cleaning methods that save electronics
- Careful maintenance of cables and equipment surroundings
Ensuring security
Reliable staff are the cornerstone of quality office cleaning:
- Thorough background check
- Confidentiality agreements
- Security training
- Clear protocols for dealing with sensitive areas
Flexible graph
A professional cleaning service tailored to your needs:
- Cleaning outside working hours
- Rapid response to emergency needs
- Flexible schedule change
- Special pick-ups before and after events
Digital reporting
Modern office design offers transparency:
- Digital reporting system
- Real-time work log
- Clear quality indicators
- Quick feedback facility
Ülemiste City IT company transformation
“We decided to try a cleaning company that specialised in commercial office cleaning,” explains Jüri.“They didn’t just ask for square metres, but wanted to understand the specifics of our business.”
After six months:
- Office administrator made redundant for 15 hours a week
- Workers’ complaints down 92%
- Equipment maintenance costs reduced by 20%
- Air quality measurements show a 30% improvement
“It’s nice to come to the office now,” smiles Jüri. “Our staff are more productive and our customers notice the difference!”
Practical action plan for office managers
Assess the current situation
- Does the office leave a clean impression on customers?
- Is the cleaning staff reliable?
- Does the provider respond quickly to specific requests?
- Are your employees satisfied with the cleanliness of your office?
Ask the right questions to the service provider
- Experience in servicing offices in your field
- Quality assurance methods
- Staff selection criteria and training
- Confidentiality and security protocols
Apply three quick wins
- Create clear cleaning expectations
- Designate one contact person
- Ask for feedback from employees
When is the right time to hire a professional cleaning service?
It’s probably the right time to consider hiring a professional cleaning service if:
✓ Your office area exceeds 200 m²
✓ Cleaning frequency is more than twice a week
✓ You are not satisfied with the quality of the current cleaning
✓ The cleaner is often absent and finding a replacement is difficult
✓ Your company has special needs (e.g. sensitive equipment, confidentiality requirements).
What distinguishes a true professional
A professional cleaning partner:
- Holds ISO certificates
- Offers guarantees
- Invests in staff training
- Uses modern tools
- Is environmentally aware
Ask for a special offer for your business
SPS Group is a cleaning service specialist in Tallinn and Harju County.
Fill in our contact form and you will receive a personalised quote within 24 hours. For more details, we will give you a free cleaning audit.
To order:
- Call us on 662 3328 or write to us using the form opposite.
- We will arrange a convenient time to visit your office (15-20 minutes).
- We’ll send you a personalised quote within 24 hours.
- Once the contract is signed, all cleaning concerns are left to us.
Take control of your company’s office cleaning, saving valuable time.
Your staff and customers thank you! 😊
Frequently Asked Questions (FAQ)
How often should you clean your office?
For most offices, we recommend cleaning 3-5 times a week. The exact frequency will depend on the size of your office, the number of employees and the nature of the activity.
Should cleaning take place during or outside working hours?
Most businesses prefer to clean outside working hours to minimise disruption. Early mornings (6-8am) or evenings after the end of the working day are popular options.
How to ensure the security of confidential documents?
The SPS Group uses background-checked staff, confidentiality agreements and clear protocols for handling documents. We also recommend locked storage of sensitive materials.
Can cleaning products damage office equipment?
Yes, ordinary cleaning products can damage sensitive office equipment. The SPS Group uses specialised equipment and trained staff.
Should I only go by price?
Definitely not. Also take into account experience, solutions offered, staff training and methodologies. A cheap cleaning service may end up being more expensive.
