Professional carpet cleaning for companies in Tallinn and Harju County
How to ensure a clean and healthy working environment?
Did you know that your company's carpets can harbour up to 200,000 bacteria per square centimetre?
Discover how successful companies in Tallinn and Harju County ensure a clean and professional working environment with high quality carpet cleaning, without interrupting their core business.
- How does professional carpet cleaning affect the health of your company’s indoor environment and professional image?
- When is the right time to order a carpet cleaning service and what to expect from a quality provider?
- How can you organise carpet cleaning without disrupting the day-to-day running of your business?
Hidden health risks in office carpets
Office carpet is like the skin of your business – it’s the first thing customers see and touch, it sets the atmosphere in the room and affects everyone’s wellbeing. But unlike leather, carpet doesn’t always show its true condition. Regular carpet cleaning is therefore essential, as a seemingly clean carpet can hide thousands of allergens, bacteria and harmful particles.
Client story:
Leana Lepassaar, Operations Manager at Central City Financial Services, was faced with a challenge – the company’s client base was growing, but their office carpets had been receiving only cursory maintenance for three years. Prior to an important investor meeting, she noticed the carpets’ poor condition and quickly called in a professional carpet cleaning team. The results were outstanding, but took more time and money than usual to achieve.“I should have thought of this earlier,” Leana muses.“I now realise that regular professional carpet cleaning would have been a smarter decision.”
Impact of carpet cleaning on the office environment
Office carpets work in a similar way to air filters, collecting and storing airborne particles on a daily basis. Unlike conventional air filters, which are replaced regularly, carpets often remain uncleaned for longer periods. Air quality studies by Tallinn University of Technology show that uncleaned office carpets can reduce indoor air quality by up to 37%.
Allergens and bacteria in carpets
Carpets are an ideal environment for the accumulation of various allergens and bacteria. Analyses of carpets in office spaces in Harju County have shown that one square metre of carpet can be lived between:
- Up to 10,000 dust particles
- Approximately 200,000 bacteria per square centimetre
- Hundreds of different mould spores
- Pollen and other allergens introduced from the yard
- Epidermal particles from humans and pets
Health effects of regular carpet cleaning for workers
A study by the Estonian Institute of Occupational Health showed that companies that clean carpets regularly (at least quarterly) have significantly lower rates of respiratory illnesses – on average 23% fewer sick days per year compared to companies that clean carpets infrequently or irregularly.
Regular cleaning services have a direct impact on workers’ health in several ways:
- Reduces allergic reactions: according to allergy specialists in Tallinn, the incidence of allergy symptoms in workers is reduced by an average of 47% after thorough carpet cleaning.
- Improves concentration: people who work in clean air show a 15% improvement in concentration and productivity, especially in long-term tasks.
- Reduces “sick building syndrome”: clean carpets reduce symptoms such as headaches, eye irritation and general fatigue often associated with poor indoor climate.
- Boosts energy levels: a clean environment reduces the strain on the body’s immune system, giving workers more energy for their daily work.
- Reduces exacerbations of chronic respiratory diseases: exacerbations of asthmatic and chronic bronchitis patients are significantly reduced in clean environments.
Specific carpet cleaning for different carpet types
Different types of carpets are used in Tallinn and Harju County offices, all of which require specific cleaning approaches:
Synthetic carpets (nylon, polyester, polypropylene):
- Resist intensive cleaning well, including steam cleaning
- Suitable for both dry and wet cleaning
- Dry faster than natural materials
- Make up the majority of modern office carpets in Estonia
Carpets of wool and natural fibres:
- Require gentler cleaning at lower temperature and pH.
- Preferably dry cleaning or low moisture cleaning
- Special enzyme-based cleansers for the preservation of natural fat
- Testing moving parts before cleaning the entire surface
Carpet tiles (common in newer offices in Tallinn):
- Modular solutions allow separate cleaning or replacement of problematic tiles
- Careful humidity control is necessary to avoid deformation of the tiles.
- Effective cleaning of tile joints where dirt accumulates
Carpets with high arching (Berber):
- Need special attention due to tightly interwoven loops
- Low-pressure cleaning to avoid damage to the fibre
- Thorough rinsing, as cleaning products accumulate in the loops.
Particular attention needs to be paid to the newer antimicrobial and stain-resistant carpets that are increasingly popular in Tallinn’s modern business centres.“For these, it is important to use cleaning products that do not damage the protective coating added at the factory,” explains Katrin Mägi, carpet cleaning consultant at SPS Gripp.
Story story from
The HR Manager of a modern technology company in Harju County describes his experience: “We have several chemically sensitive people in our team. After switching to an allergy-free carpet cleaning service, air quality complaints were reduced by 78% and sick days by 22%.”
Drawing up a carpet cleaning plan
The optimal frequency of carpet cleaning depends on a number of factors, including the type of office, intensity of use and environment. The needs of different businesses in Tallinn and Harju County vary considerably.
Financial services offices (banks, insurance companies)
- Thorough professional carpet cleaning: every 3-4 months
- Intensive cleaning of passageways: monthly
- Cleaning of carpets in reception areas (meeting rooms, client areas): every 2-3 months.
- Rationale: High standards of cleanliness in the eyes of customers and stable, frequent use.
Technology companies and creative offices:
- Thorough professional carpet cleaning: every 4-6 months.
- Cleaning of walkways and common areas: every 2-3 months.
- Rotational cleaning of open offices: zonal cleaning monthly
- Rationale: More flexible working arrangements, often open-plan spaces and freer movement.
Public sector bodies:
- Thorough professional carpet cleaning: every 6 months
- Cleaning of high traffic areas: every 3 months.
- Cleaning of carpets in reception areas: quarterly
- Rationale: Stable use, often limited budget, thorough planning of maintenance activities.
Seasonal considerations for carpet cleaning (winter humidity and salt)
The Estonian climate, especially in Tallinn and Harju County, poses specific seasonal challenges for carpet cleaning that need to be taken into account in the maintenance plan.
Winter period
November – March
- Increasing the frequency: add 1-2 additional cleanings during the winter period.
- Focus: intensive cleaning of indoor and lobby carpets
- Anti-salt cleaners that remove salt residues from the street.
Spring period
April – May
- Allergen removal: thorough cleaning after the pollen season
- Comprehensive spring cleaning after the winter period
- Focused attention: Carpets near windows, where pollen accumulates.
Summer period
June – August
- Lower traffic during the holidays: the perfect time for a thorough carpet cleaning service
- Fast drying due to better ventilation
- Ability to carry out major clean-ups with minimal disruption
Autumn period
June – August
- Preparing for the indoor season: a deep clean before winter starts
- Focused attention: leaf and moisture-related stains
- Adding protective layers before the winter period
Carpet cleaning expert Karl Ots recommends: “In Tallinn winters, salt is carpets’ worst enemy. It acts like sandpaper between carpet fibres, cutting and wearing them. Regular winter cleaning isn’t a luxury, it’s an essential investment. “
The Administrative Manager of Harjumaa Business Centre shares a practical approach: “We’ve created a year-round carpet cleaning calendar that takes into account Estonia’s seasonal characteristics. This has reduced the need to replace our carpets by 35% over the last four years. “
Environmentally friendly carpet cleaning solutions
Popular ecological carpet cleaning products:
- Plant-based surfactants for soil removal
- Enzyme-based cleaners for the degradation of organic stains
- Citrus-based solvents for grease and oil removal
- Soda-based neutralisers for odour removal
- Oxygen-based oxidizers for stain removal
The number of companies that have obtained the Estonian Green Office certificate has increased by 45% over the last three years, showing the growing demand for environmentally friendly services, including carpet cleaning.
Comparison of effectiveness:
- Natural carpet cleaners achieve 85-95% of the efficacy of traditional chemicals.
- For certain stains (e.g. tea, coffee, wine), enzyme-based products may be even more effective.
- For heavy oil and grease spills, ecological products may require reprocessing.
- Natural substances are often more effective and longer lasting in neutralising odours.
Allergy-free carpet cleaning methods for sensitive people
According to the Estonian Allergy Association, nearly 25% of adults have some type of allergy or sensitivity.
Allergy-free carpet cleaning principles:
- Cleaning products without perfume and colouring matter
- Avoidance of phthalates, formaldehyde and other irritating chemicals
- Low or neutral pH products to prevent skin irritation
- Prioritising the rinsing phase to remove all residues of cleaning products
- Use of equipment with HEPA filters to prevent re-emission of allergens.
SPS Group, Tallinn’s leading carpet cleaning company, shares its experience: “We have seen a significant increase in demand for sustainable carpet cleaning solutions. Companies are realising that environmentally friendly carpet cleaning is not only an ethical choice, but also makes good business sense – it extends the life of carpets, improves indoor climate and increases employee satisfaction.”
Ask for a special offer for your business
Do your office carpets need professional cleaning?
Contact us today to book a free carpet cleaning consultation! Our carpet cleaning specialists in the Tallinn and Harju County area offer a personalized approach that takes into account the unique needs of your business.
As Leana and many other leaders in the financial sector have discovered, regular professional carpet cleaning can significantly improve your working environment and corporate image. Call or fill in the contact form – we will respond within 24 hours.
Frequently Asked Questions (FAQ)
When is the right time to get professional carpet cleaning?
We recommend professional carpet cleaning at least quarterly for office carpets. However, certain signs may indicate the need to speed up carpet cleaning: visible stains that cannot be removed with a regular vacuum cleaner; unpleasant odors; a visually grayish or dull appearance of the carpet; increased employee allergy symptoms; or changes in carpet texture.
How can we minimise the impact of carpet cleaning on our daily work?
Professional carpet cleaning specialists can tailor their schedule to your business needs. Best carpet cleaning practices include: scheduling cleaning jobs for evenings or weekends; dividing office space into zones to clean gradually; using quick-drying carpet cleaning methods; and establishing a clear communication system to keep employees informed. Our clients like Leana have found that a well-planned carpet cleaning schedule virtually eliminates any interruption.
Which carpet cleaning method is most effective for the office?
For office carpets, we generally recommend the hot water extraction method (also known as steam cleaning), which removes deep-rooted dirt and allergens. In areas of high foot traffic, it may be useful to combine this with regular dry cleaning to allow for rapid drying. Choosing the right carpet cleaning method will also depend on your carpet type, age, degree of soiling and intensity of use.
How quickly can office carpets be cleaned and how long does it take to dry?
Thorough carpet cleaning for an average sized office (around 200 m²) usually takes 2-3 hours, depending on the degree of soiling and the amount of furniture. The drying time after carpet cleaning varies depending on the method used: dry cleaning allows the carpet to be used almost immediately, while steam cleaning usually takes 6-12 hours to dry completely.
How to deal with stains from coffee and tea cups in the office before professional carpet cleaning?
Coffee and tea stains are the most common problems with office carpets. A quick response before a carpet cleaning specialist arrives is key: dry the liquid immediately with a paper towel, avoiding rubbing. Then, use a solution of warm water and gentle soap (not harsh detergents) to treat the stain. For persistent stains, professional carpet cleaning using special enzyme-based cleaners is necessary.
Does the cleaning of carpets have an impact on our company's environmental sustainability objectives?
Modern professional carpet cleaning services can support your environmental goals. Look for carpet cleaning service providers that use low VOC or ecological cleaning products, water- and energy-efficient carpet cleaning equipment, and implement waste minimisation practices.
What are the signs that our office needs a deep carpet cleaning rather than the usual maintenance?
The need for in-depth carpet cleaning is indicated by: persistent odours that do not disappear after routine cleaning; an increase in allergy symptoms among workers; visibly dull walkways that cannot be removed with a vacuum cleaner; a change in carpet texture or stiffness; dust rising when walking; and a noticeable change in carpet colour compared to less walked areas.
